Reports by type

Getting the information you need

Some reports are listed more than once as they may apply to multiple areas of the colleges operation

Financial Reports
Budget Details Line by line details of class per page budgets
Budgets Summary reports of class budgets, grouped by subject
Banking Report Used to deposit banking for cash, cheque and credit card
Class tutor list report Scheduled tutor hours for each class, useful for pay claim verification
Debtors and Creditors Aged debtors and creditors
Invoice report Invoices supplied to debtors
Payment In Line report of all payments in
Profit and Loss for Class Summary of GL account debits and credits by class
Profit and Loss for Course Summary of GL account debits and credits by course
Reconcile For reconciliation with banking deposits
Statement Summary of all debits and credits for a contact
Transactions Listing of all transactions processed through onCourse by GL account

Course and class management reports
Class by subject An overview of all the classes, grouped by subject, including enrolment numbers and enrolment targets
Class funding This AVETMISS based report is useful for keeping track of the hours of funded delivery you have provided against each qualification
Classes report A summary list of classes, similar to the classes list window, showing dates and enrolment numbers
Class tutor list report A useful report for payroll purposes, this shows, grouped by tutor the hours of scheduled delivery they have for each class
Courses A printed list of the courses window
Room details report A list showing all the scheduled sessions for a room
Room schedule report A visual calendar report showing the scheduled sessions for a room
Tutor details The contact details and scheduled sessions for a tutor
Tutors report A list of tutor names and addresses

Marketing reports
Mailing list report Contact details of all people on a mailing list

Information for students
Class details The information for each session of the class is listed on this report
Course details This report provides all the detail of a course, including it’s description and scheduled classes
Enrolment confirmation Details about course content, time dates and locations for sessions of the class a student has enrolled in
Invoice report Invoice showing GST and non-GST fee components, plus balance outstanding.
Statement A list of all transactions made by a contact
Certificate of Attendance A non-accredited certificate for students who have met your attendance requirements for a particular class

Information for tutors
Class roll Session by session grid created for marking student attendance
Class contact list Contact details for students in a particular class
Student contact list Contact details for all students across a range of class groups
Student details A useful educational report showing an overview of all units a student has undertaken at the training organisation and their outcomes

VET/AVETMISS reports
Qualifications A list of the NTIS qualifications available within onCourse
Training Packages
Class funding For keeping track of delivery hours for different funding groups
Class hours: A summary of the classroom, nominal and reportable hours for each class

Create your own reports
onCourse users Jasper, an open source tool to create reports. You can add your own custom reports to onCourse at any time by creating them with iReport. You can also Export to XML from onCourse or connect onCourse to OpenOffice to perform functions like mail merge.