Feature List
onCourse is a highly customisable student management and marketing system and is the most comprehensive student management software available today.
With a huge amount of features, onCourse tracks customers from initial enquiry to application, enrolment, invoicing and payment. Follow your students journey from training and assessments through to certification. Behind the scenes onCourse includes document storage, sophisticated finance and budgeting and a robust communications platform.
01
Create beautiful websites
The best course websites are all driven by onCourse. Start with one of our modern, responsive templates, then customise anything to suit your requirements. With an advanced architecture built to maximise SEO, exceptional faceted search engine and an enrolment-ready shopping cart, you’ll be processing sales within minutes of making your website live. Read more about onCourse websites…
02
Schedule courses seamlessly
Make scheduling courses and events a breeze with onCourse Scheduling. Whether you offer classroom, self-paced or virtual courses, onCourse has the power to manage even the most complex scheduling requirements. Features like collision detection, course duplication and availability rules make course scheduling a pleasure and frees your organisation from costly mistakes. Read more about onCourse scheduling…
03
Manage courses and events
Whether you offer a small number of courses or thousands, onCourse is scalable to organisations of every size, so we grow with you. With powerful search capability, tagging, auditable notes, document management and full access controls, recording information and categorising your courses is as simple as a click of your mouse. onCourse supports timetabled and self-paced courses of every kind with an intuitive user interface that’s powerful and flexible. Read more about onCourse courses and events…
04
Sell courses and more online
onCourse outperforms when it comes to selling enrolments into courses, but it doesn’t stop there. Set up virtually any product, issue gift vouchers or offer memberships using onCourse software. Sell products to supplement student learning, such as textbooks or audio, issue gift vouchers for special occasions or offer memberships to your high-value customers with a special discount on enrolment - the choice is yours. Because onCourse is one unified system, your shopping cart and checkout process is right there as part of your website. Read more about onCourse ecommerce…
05
Optimised for search engines
With schema to support Google Rich Results, semantic markup and other techniques built right in, your onCourse Website ensures that Google Search deeply understands your content. Sitemaps generate automatically, files minified, canonical links direct traffic to preferred pages and short persistent URLs allow you to build up your SEO ranking over time. With full access to the underlying website templates, you have complete control over customising HTML to align with your SEO strategies. Read more about onCourse SEO…
06
Integrate with everything
Set your data free with built-in integrations and unlimited choice to integrate with any other tool. Use one of our many pre-built connectors for some of the world’s most popular software in marketing, finance and education, or leverage the powerful scripting language of onCourse to have a custom integration developed for something entirely new. Read more about onCourse integrations…
07
Implement marketing campaigns
onCourse gives you endless opportunities to target each student’s individual needs but automate them at scale, from SEO to abandoned carts, student re-engagement, surveys, powerful search, automated reminders and upselling. Discounts, vouchers, gift certificates and payment plans give you whole new ways to offer buyer choice. Integrations for MailChimp, SurveyMonkey and Alchemer are built right in, so you’ll have endless ways to stay connected with your customers while your data is kept perfectly in sync. Read more about onCourse marketing…
08
Automate just about anything
onCourse includes a powerful scripting engine that allows you to automate just about any process. Send automated emails or SMS messages, update records, integrate with third-party tools such as analytics or email marketing, export data to finance systems or your LMS. Scripts turn your student management system into a completely customisable tool with your business workflows built right in. Read more about onCourse automation…
09
Manage assessments
onCourse software has everything you need to manage student assessments effectively and maintain compliance. Read more about onCourse assessments…
10
Make compliance a breeze
With full access control, document management, version control and auditable notes built right in, onCourse is the ultimate software for meeting the compliance obligations of RTOs. Integrations with USI, training.gov.au, and VET Student Loans makes managing your compliance easy while SSL and PCI-DSS keeps your data and financial transactions secure. Read more about onCourse compliance…
11
Effortlessly manage contacts
onCourse has powerful contact management capability at its core. Record and categorise contacts of any type, build relationships between contacts, use tags to categorise and filter and attach documents of any kind. With powerful search capability and the related records feature of onCourse, you can quickly find and navigate through records with ease. onCourse has the flexibility to record everything you need and maintain a rich set of useful information for every contact. Read more about onCourse CRM…
12
Simplify document management
Attach a file to virtually anything and make compliance simple with complete version control included - you’ll never lose a critical piece of information again. Whether it’s documents, images or video, onCourse software provides unlimited storage space for all kinds of files, so you’ll never run out of disk space. Read more about onCourse documents…
13
Generate verifiable student certificates
Automatically create fully compliant certificates for Vocational Education Training (VET), or Certificates of Attendance for non-accredited and professional development course certification. onCourse software produces student certificates with built-in verification that authenticates whether a certificate was issued by your organisation. Read more about onCourse certificates…
14
Manage your finances
Financial management is at the core of onCourse software with fully-integrated budgeting, a complete general ledger, built-in ecommerce and payment gateway, banking, reconciliation, integrations with popular financial software and a host of tools and reporting to make managing your finances easy. Read more about onCourse finance…
15
Connect your LMS
Connect onCourse software with your favourite Learning Management System and keep your data perfectly in sync. Enjoy the benefits of more effective student management in onCourse while retaining your investment in existing applications. Read more about onCourse LMS…
16
Pay employee and contractors
Powerful payroll capabilities within onCourse software bind your payroll directly with scheduling, so you can be sure you’re paying the correct number of hours every time. With centralised pay rates and roles, managing your payroll couldn’t be easier. Pay fixed amounts, per session, per enrolment, per timetabled hour, per student contact hour or any unit you define. And with pre-built integrations for Xero and MYOB, your financial transactions are always in sync with your favourite accounting software. Read more about onCourse payroll…
17
Safeguard your data
We take security and privacy seriously, adhering to enterprise-level security standards that keep your customer data protected. All web application communications support SSL/TLS, cannot be viewed by a third party, and are PCI-DSS compliant. We enforce the same level of encryption used by banks and financial institutions. Read more about onCourse security…