General Ledger
Use double-entry general ledger records with budgets, accruals and reporting.
Finance
Connect course activity with finance workflows
Help finance and course teams follow the same enrolment, invoice and payment activity without losing the operational context.
onCourse brings budgeting, general ledger, eCommerce, payment, banking and reconciliation workflows alongside supported finance integrations.
What this helps your team do
- Budgets
- Banking and Reconciliation
- General Ledger
- Integrations
- Prepaid Fee Amortisation
- Payment Card Processing
- Payment Plans
- Invoices and Credit Notes
- Corporate Pass
- Payment Reminders
- Built-In Reports
Course activity and finance workflow
Enrolment
- Booking
- Fee
Reconciliation
- Banking
- General ledger
- Reporting
Keep reconciliation connected
Match payments to invoices and work through banking and reconciliation using the records available in onCourse.
Xero & MYOB
Configure transaction exchange with Xero or MYOB around your reconciliation process.
How teams use onCourse to manage course finances
Follow practical tasks for the work your team needs to complete, with links to the full official onCourse handbook articles.
Follow agreed payment dates
Record the deposit, instalment amounts and due dates on the invoice so staff and learners can follow the arrangement.
Older official handbook example. Interface may vary.
Source and image details
The official handbook page reported an update more than two years before review on 9 October 2026 (Australia/Melbourne). This is not a newly captured customer system or a promise of the exact current interface. Names and amounts shown belong to the documentation example.
Read the handbook source (new tab)- Help & guidesUnderstand the invoice behind each purchaseKeep track of what has been charged and to whom. See how purchases through Checkout create invoices and the individual lines that make up the total. (opens the onCourse manual in a new tab)
- Help & guidesOffer payment plansGive learners a way to spread their course payments. Set a deposit and instalment dates, with the remaining amounts and due dates clearly recorded on their invoice. (opens the onCourse manual in a new tab)
- Help & guidesBank and reconcile recorded paymentsKeep payment records organised for reconciliation. Work through payment types and banking in onCourse, then check the recorded amounts against your banking information. (opens the onCourse manual in a new tab)
- Help & guidesSee the financial picture for a classBring course decisions into focus. Review actual and projected class income and expenses, including the costs that matter when deciding whether a class should run. (opens the onCourse manual in a new tab)