Use the agreed basis for each tutor’s pay.
Configure fixed, session, enrolment or other supported calculation methods to match the arrangement.
Payroll
Prepare tutor pay from the work already planned.
Your team already knows the classes and sessions tutors are delivering. onCourse uses configured roles, rates and delivery information to prepare tutor-pay calculations from that work, ready for review before payroll processing.
What this helps your team do
- Apply tutor pay rates
- Calculate pay from delivery activity
- Review and approve pay records
From teaching activity to payroll preparation
Teaching activity
- Session
- Timetabled hour
- Enrolment
Payroll preparation
- Calculation
- Xero or MYOB exchange
An established platform, shaped around your organisation.
- Already part of onCourse
- Tutor pay roles, rates, calculation methods and rate transition dates are established capabilities. A documented Xero workflow can send approved tutor-pay records to Xero.
- Set up for your organisation
- Record pay arrangements, role permissions and rates, then test the calculations and the selected finance connection.
- Additional work, where needed
- A new payroll-system interface or specialist calculation needs review. Final payroll processing, statutory submissions and payment remain in the agreed payroll system and process.
We confirm the capabilities, setup and any additional work included in your arrangement before you start.
Review the calculation with delivery in view.
Keep session and class context close while checking the pay record and planned rate changes.
Pass approved records into the agreed process.
Use the supported finance connection where it fits. Confirm the receiving system and checks before processing.
More capabilities in this area
- Apply agreed pay arrangements
- Use configured pay roles to calculate tutor pay consistently, then review the records before processing.
- Keep rate changes organised
- Record pay rates and planned transition dates so the applicable calculation can be reviewed.
- Pay Roles
- Pay Rates
- Pay Rate Transition Dates
- Find Related Records
- MYOB
- Xero
- Collision Detection
- Notes
Explore how it works
Follow practical tasks for the work your team needs to complete, with links to the full official onCourse handbook articles.
- Help & guidesSet tutor pay ratesMake pay arrangements easier to manage. Set default rates for tutor roles and adjust them for individual classes where needed. (opens the onCourse manual in a new tab)
- Help & guidesPrepare tutor pay recordsBring the information for tutor payments together. Generate pay records from class budgets and attendance, ready for the next step in your payroll process. (opens the onCourse manual in a new tab)
- Help & guidesUnderstand the tutor-pay workflowConnect teaching arrangements with pay preparation. Work through rates, class budgets, confirmed rosters and the records used to calculate tutor pay. (opens the onCourse manual in a new tab)
- Help & guidesConnect onCourse with XeroBring course administration and accounting closer together. Set up daily journals and approved tutor-pay records to flow from onCourse into Xero, reducing repeated data entry. (opens the onCourse manual in a new tab)